The annual meeting of the Association’s members will take place on Saturday, June 5, 2021 at 9:30 a.m. Due to restrictions associated with the Coronavirus, this meeting will be held online. Please use the following link: https://zoom.us/j/4060296824 to access the meeting.
Voting: Only members who have paid their annual Association fees will be allowed to vote during the meeting. Unpaid fees can be paid to the Treasurer, Bret Limage by sending a check to the above address or by submitting a payment using our owners’ portal www.payhoa.com. You will not have access to the portal unless the Board has an e-mail on file for you. You may reach out to the Treasurer to have your e-mail added.
Agenda: The agenda will include the reports on the Association’s budget and road maintenance, the election of officers, speeding on POA roads, and other issues properly brought before the Board. If you want to place an item on the agenda, please contact Board President, Phil Robey via email at firstname.lastname@example.org by 5:00 p.m. on Tuesday, June 1st. The final agenda will be posted on the LRVPOA’s Facebook page once finalized.
Nominations to the Board: Property owners may submit written nominations for officers of the Association. Written nominations must be received by the LRVPOA Board no later than 5:00 p.m., Tuesday, June 1st via email to (email@example.com). Due to the online nature of the meeting, we regret that we will not be able to entertain nominations during the meeting. In addition, the Board of Directors will submit to the membership a slate of officers who are currently serving and who have indicated that they would like to serve next year.
Proxy Forms: Enclosed is a proxy form for those members who cannot attend the annual meeting in person.
To Download PDF copy of the proxy, please click the ‘Download’ Button Below
Completed proxy forms may be e-mailed to the Board Secretary, John Rosato at firstname.lastname@example.org or mailed to
Lost River Valley Property Owners Association
P.O. Box 40, Lost City, WV 26810
Proxy forms need to be received by 5:00 p.m., Tuesday, June 1st.
Minutes: Minutes from the 2020 annual meeting are posted on this website and can be accessed here: https://lrvpoa.org/meeting-minutes-2/.
The approval of the 2020 minutes will be an agenda item at the June 5, 2021 meeting.
We look forward to your participation.
Proposed Amendment to Bylaws
Download 2021 Proposed Bylaw Amendment
Rationale: As the Association has grown, so have the duties and scope of members of the Board of Directors. Under the established election bylaws, the entire Board could leave at the end of one single year, which would leave a newly elected Board of Directors in the dark regarding systems and processes that have been established and passed down for the benefit of the Association.
Proposal: Recognizing the above issue, the LRVPOA Board of Directors is proposing a change to the bylaws extending the terms of Board members to two-years, with alternating terms based on each member. During the 2021 Annual Meeting of the Association, the Vice President and Secretary would be elected to one-year terms. The President, Treasurer, and At-Large member would be elected to two-year terms. During the 2022 Annual Meeting, the Vice President and Secretary would be the sole members up for election and these would be for two-year terms.
Board of Directors: Description, Selection and Term of Office
Section 3. Election of Officers. At each annual meeting the members shall elect Officers for a term of one year running from 1 July through 30 June of the following year. Election of the Officers shall be by secret written ballot. At such election the members or their proxies may cast, in respect to each vacancy, as many votes as they are entitled to exercise under the provisions of the Declaration and these By-Laws. The Secretary shall cause to be available for inspection by any member at the meeting the lot numbers of all proxies and to whom they have been assigned, but not the specific voting instructions contained therein.
Section 3. Election of Directors/Officers. Beginning June 2021, at the annual meeting, the Board shall be divided into two classes: Class A, consisting of the Vice President and Secretary, the initial term of which shall expire on June 30 following the 2022 annual meeting; and Class B, consisting of the President, Treasurer, and Member-At-Large, the initial term of which shall expire on June 30 following the 2023 annual meeting. At each annual meeting of members after the 2021 annual meeting, successors to the class of directors whose term is expiring shall be elected to a two-year term expiring on June 30 of the second year. Election of directors (and their respective officer positions) shall be by secret written ballot, unless a position is uncontested, in which case, upon a motion duly made and seconded, the vote shall be by acclamation. At each election, the members or their proxies may cast, in respect to each vacancy, as many votes as they are entitled to exercise under the provisions of the Declaration and these By-Laws. The Secretary shall cause to be available for inspection by any member at the meeting the lot numbers of all proxies and to whom they have been assigned, but not the specific voting instructions contained therein.